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Sổ hộ khẩu là gì? Cần biết những thông tin gì về sổ hộ khẩu?

Sổ hộ khẩu là gì? Cần biết những thông tin gì về sổ hộ khẩu?

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Sổ hộ khẩu là gì? Cần biết những thông tin gì về sổ hộ khẩu?
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Since the 1950s, in Vietnam, the management method according to the household registration book has been applied. The upcoming household registration book will end its historic mission. However, the function and role of this type of book during its existence cannot be denied.

1. What is household registration book?

1.1 What is the definition of household registration book?

The household registration book is specified in Clause 1, Article 24 of the Law on Residence 2006 as follows:

1. Household registration books are issued to households or individuals that have registered their permanent residence and are valid for determining the permanent residence of the citizen.

Thus, the household registration book is the method used by the State agencies to manage the population in households. Through the household registration book, it is possible to determine the legal residence of the citizen, more specifically the place of permanent residence of the citizen to manage the residence of the citizen at each specific location.

The household registration book also has the role of determining the authority to handle legal issues related to each citizen.

Currently, in the Law on Residence 2020, there is no longer a specific concept of household registration book.

1.2. What is an English household book?

When translating the household registration book into English, one of the following words can be used:

– Number of inhabitants

– Household Book

– Household Registration Book

– Family Register

– Family Record Book

1.3. Types of household registration books

The household registration book helps to prove the lawful residence of a citizen. The household registration book is a citizen’s permanent residence book (KT1), while the temporary residence book has the forms KT2, KT3 and KT4.

Thus, there is only one type of household registration book, KT1, which is the type of book that any family has. Understood as the permanent residence of the citizens named in the book, this permanent address is also indicated on the ID card or the citizen’s identity card.

1.4. Passport photo

What's the problem?

The red-covered household registration book is the most recently used form before the 2020 Residence Law takes effect

What's the problem?

Before there was a form of household registration book with red cover, there were household books with blue cover.

What's the problem?

Inside the household registration book are pages to record information about family members. Information includes: Full name, date of birth, hometown, occupation …

2. What is the structure of the household registration book?

2.1. Size of household registration book

The household registration book is denoted HK08, used according to the form specified in Circular 35/2014/TT-BCA printed on 120mm x 165mm paper, printed in color.

The household registration book consists of 20 pages printed and issued by the Ministry of Public Security.

2.2. Household registration information

The information in the household registration book must be presented clearly and accurately and must not be erased or added to it arbitrarily.

– Full name: write in capital letters, with accents.

– Date of birth: write according to the calendar date, full 2 ​​digits for day and month; 4 digits for the year of birth.

– People’s identity card/Citizen identification card: Fill in all the digits on the card.

– Place of birth, hometown, nationality, ethnicity: write exactly according to the birth certificate.

– Occupation, place of work: It is necessary to clearly state the name of the agency or unit along with the address of the head office.

– Residential address: Need to write full information about house number, group, village, hamlet, ward…

3. Household registration book for what?

According to the above content, it can be seen that the household registration book is a tool for the State to manage the residence of citizens. Although by the end of 2022, the household registration book is no longer valid. However, through the functions of the household registration book during its existence, it can be seen that the household registration book plays a very important role.

In the household registration book, there is information about the head of household and other members such as full name, date of birth, gender, relationship with the head of household, etc.

Thus, the household registration book represents the place of residence of the individual who regularly lives. In some cases, if a citizen’s place of residence cannot be determined, the main household registration book of the place of residence that person is currently living.

Household registration book is also an important document in carrying out civil transactions such as transferring, buying and selling land.

In addition, household registration books, certification papers, legal documents in case of inheritance; ensure the execution of judgments for cases related to land use rights, land use term, etc.

Administrative procedures related to marriage registration, passport, identity card, birth, death or business license, job application, etc. also need household registration as authentication.

What's the problem?

4. According to the regulations, who issued the household registration book?

Article 24 of the 2006 Residence Law provides:

1. Household registration books are issued to households or individuals that have registered their permanent residence and are valid for determining the permanent residence of the citizen.

2. If the household registration book is damaged, it may be changed, if it is lost, it may be re-issued.

3. The Ministry of Public Security shall issue samples of household registration books and guide the grant, re-grant, change, use and management of household registration books nationwide.

Regarding the authority to issue household registration books, Clause 1, Article 21 of the Law on Residence 2006 stipulates that permanent resident registrants shall submit permanent residence registration dossiers at the following police offices:

– For centrally run cities: submit dossiers at district, district and township police offices;

– For the province: submit the application file at the police station of the commune or township of the district, the police of the town or city of the province.

Besides, according to Clause 6, Article 10 of Circular 35/2014/TT-BCA, 6. Chief of Police of districts, urban districts and towns of centrally-affiliated cities, Chief of Public Security of towns and provincial cities and Chief of Police The police of communes and townships of the provincial districts are competent to sign the household registration books.

However, when the Law on Residence 2020 takes effect from July 1, 2021, replacing the old Law on Residence, all information of citizens on the household registration book will be fully updated on the National Database on residential. Public security agencies no longer issue paper household registration books from July 1, 2021.

5. When will the household registration book expire?

5.1. Cases of revocation of household registration books

According to Clause 2, Article 26 of Circular 55/2021/TT-BCA, the residence registration agency is responsible for recovering the issued household registration books and temporary residence books, adjusting and updating information in the database. on residence, and not to renew or re-issue household registration books or temporary residence books when citizens perform one of the following procedures:

– Citizens registered for permanent residence

– There is a plan to adjust information in the Residency Database

– Citizens perform household separation

– Citizens delete permanent residence registration

– Citizens register for temporary residence and extend their temporary residence

– Deletion of temporary residence registration leads to changes in information in the household registration book and temporary residence book.

5.2. Until when is the household registration book valid?

According to the provisions of Clause 3, Article 38 of the Law on Residence 2020:

3. From the effective date of this Law, the issued household registration book and temporary residence book shall still be used and valid as papers and documents certifying residence as prescribed in this Law until the date of entry into force of this Law. ends December 31, 2022.

It can be seen that from July 1, 2021 onwards, when people carry out one of the above procedures, the paper household registration book will be revoked and will not be granted a new one. All information on the citizen’s household registration book will be fully updated on the National Population Database.

Thus, the issued household registration books and temporary residence books are still used and valid as papers and documents confirming residence until the end of December 31, 2022. That is, the expiration time of the household registration book is from January 1, 2023.

6. Household book is revoked, what to do?

When the household registration book was withdrawn, many people were confused about what kind of paper should be used instead in the case of needing the household registration book.

6.1. Alternative documents when the household registration book is revoked

According to the Law on Residence 2020, from July 1, 2021, all information related to citizens’ residence will be updated in the Residency Database and connected and shared with the Residence. National population data. Therefore, when removing the household registration book, citizens only need to present their CCCD card for competent authorities to look up residence and identity information.

However, if the household registration book is revoked while carrying out the prescribed procedures but still need proof of residence, citizens can use the “Certificate of residence information”.

To be granted a Certificate of Residence Information, citizens do one of two ways:

The first way is to go directly to the residence registration office in the country to apply for a confirmation of residence information (regardless of the citizen’s place of residence).

The second way is to submit a request for residency through the National Public Service Portal, the Public Service Portal of the Ministry of Public Security, and the Residence Management Public Service Portal.

Resident information in paper or electronic form will be confirmed by the competent authority within 3 working days.

What's the problem?

6.2. Expiration date of residence information certificate

Regarding the duration of the certificate of residence, Clause 2, Article 17 of Circular 55/2017/TT-BCA of the Ministry of Public Security states:

2. Contents of confirmation of residence information include time, location and form of residence registration. The certification of residence information is valid for 6 months from the date of issue for the case specified in Clause 1, Article 19 of the Law on Residence, and valid for 30 days from the date of issue for case of confirmation of information on residence. In case information about a citizen’s residence is changed, adjusted and updated in the database on residence, the certification of information about residence is invalid from the time of change.

Thus, a citizen’s residency confirmation is valid for 6 months if:

+ Place of residence is the current place of residence of that person if the person does not have a permanent place of residence and a temporary place of residence due to ineligibility for permanent residence registration or temporary residence registration.

+ Persons who do not have a permanent/temporary residence must declare their residence information to the registration office of residence in the current place of residence.

If confirming information about permanent or temporary residence, this document is only valid for 30 days.

In case a citizen changes or adjusts residence information and is updated on the Residency Database, the Certificate of Residence Information expires from the time the change is made.

6.3. How is the household registration book revoked as a citizen’s identity card?

Pursuant to Clause 1, Article 5 of Circular 60/2021/TT-BCA, after receiving a citizen’s request for a CCCD, the receiving officer shall search for citizen information in the national database on population. residence to compile dossiers for grant, change and re-issue of citizen identification cards.

If there is no information in the National Population Database, citizens must present proof when making a chip CCCD.

However, in Clause 3, Article 38 of the Law on Residence 2020, when the residence registration agency revokes the household registration book, it must adjust and update the information in the residence database, as well as not issue a new one. re-issuance of household registration book.

Therefore, if a citizen’s household registration book has been revoked, and the citizen’s information is already available in the National Population Database, he or she can still make a chip-mounted CCCD.

>> See more: Revocation of household registration book, how to install a chip in CCCD?

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